The parties to the Equasis MOU are members of the Supervisory Committee. IMO, being the main international regulator, has observer status on the Committee. The role of the Committee is to supervise the management of Equasis and decide on policy matters related to the operation and future development of the system. In the future, the MOU will be amended to allow a broader range of administrations to participate in the Equasis system.
All organisations providing data to Equasis, such as maritime administrations, classification societies, insurers' organisations, shipowners' organisations, commercial data providers, etc. are represented in a consultative body, called the Editorial Board. The task of the Editorial Board is to advise the Management Unit on all aspects related to the best possible presentation of the available data, including aspects of quality control and updating.
The Director is appointed by the Supervisory Committee, and shall lead the Management Unit.
The daily management of Equasis is carried out by the Management Unit, a body having the capacity to conclude agreements on behalf of Equasis with, for example, data providers, users, consultants and providers of IT service, staff, etc. The Management Unit is in charge of the daily operation of Equasis, including financial and marketing aspects. It also acts as secretariat of the Committee. A Technical Unit is in charge of the technical operation and the maintenance of the system. These functions are performed by the 'Department of maritime information systems' in Saint-Malo, this is the computer centre of the French maritime authority.